Fillbit, a company registered in the Paris Trade Registry, under number 823936257, whose offices are 7 villa de Guelma, Paris, France, represented by Aurelien Aubert, offers an intuitive solution that helps companies to enrich & segment B2B data (hereinafter the “Fillbit Solution”) and publishes the website at https://www.fillbit.io or https://app.fillbit.io (hereinafter the “Website”).
The provision and use of the Fillbit Solution and the Website require the processing of certain Personal Data. Personal Data are any information relating to an identifiable natural person and may include information that we collect relating to (i) persons who visit the Website and/or transmit Personal Data via the Website, and/ or (ii) employees and collaborators authorized by their employer to use the Fillbit Solution to manage their professional expenses (hereinafter the “Users”, the “User”, “You”, “Your” (plural) and “Your” (singular)).
By subscribing to and/or using the Website and/or the Fillbit Solution, You acknowledge and agree that Fillbit may process certain Personal Data concerning You.
The purpose of this Personal Data Protection Policy is to describe how Fillbit processes Your Personal Data in connection with the use of the Website and/or the Fillbit Solution, and to inform You of Your rights in this regard. It may be updated, in particular in the event of changes to applicable laws regulating the processing of Personal Data or if we make improvements, additions or changes to the Fillbit Solution or the Website. The applicable version is the one accessible on the Website on the day of Your use of it and/or the Fillbit Solution.
Fillbit places the utmost importance on the security and integrity of the Personal Data entrusted to it. Fillbit undertakes to take all necessary precautions to preserve the security of Personal Data and, in particular, to protect Personal Data against any accidental or unlawful destruction, accidental loss, corruption, distribution, or unauthorized access, as well as against any other form of unlawful processing or disclosure to unauthorized individuals.
To this end, Fillbit implements security measures that comply with our industry’s standards to protect Personal Data from unauthorized disclosure. In addition, to avoid any unauthorized access and to guarantee the accuracy and proper use of Personal Data, Fillbit has implemented appropriate electronic, technical, and organizational measures to safeguard and preserve the Personal Data collected through its services.
Please find below the main answers to the questions You may ask about Fillbit’s commitments to the protection of Personal Data
Fillbit is the “data controller” of Personal Data collected via its Website.
In addition, Personal Data relating to your identity (surname, first name, email address (professional and/or personal), telephone number, if applicable Your CV) may be sent to us by You via the Website when You contact us using contact forms, request a demonstration, or if You respond to a Fillbit job opening.
If You send Personal Data, documents or information to us via the Website, please check that this information does not contain any unnecessary confidential or sensitive data (for example, social security number, driver's license number, medical data, confidential information about Your company or employer, etc.).
In certain specific cases, Fillbit may need to ask for a copy of Your identity document, for example, to verify Your right to use the Website, or any request You make to exercise Your rights under the Data Protection Regulations.
The main purpose of collecting Your Personal Data is to provide You with an optimal, efficient and personalized experience when You use our Website and its features.
The processing of Your Personal Data is based on Your consent and its purpose is to give You access to the Website and its various features, to respond to Your requests, but also to improve Your navigation, our services, and offers, and to keep You informed of our news.
You can naturally, at any time, contact us in this regard and exercise Your rights under the Data Protection Regulations (see “What are Your rights?” below).
Fillbit has defined retention periods for Personal Data collected from its Website.
With regard to Your browsing data, you will find their retention period in the “Cookies” section.
In the case of requests for information, contact, or a demonstration, Your Personal Data is kept for 36 months since our last contact.
With regard to Your responses to our job openings or if you make a spontaneous online application, we retain Your Personal Data for the entire duration of our recruitment procedure or the duration necessary for the review of Your application and, with Your approval, an additional period of 2 years. If Your application is successful, we will retain Your Personal Data for the entire duration of the employment contract and for an additional period of 5 years after the end of our employment relationship.
These retention periods apply subject to the exercise of Your rights under the Data Protection Regulations, as indicated above.
The Fillbit Solution is made available to Users (employees or staff) at the request of their employer. In this context, the processing of Personal Data is carried out by Fillbit in its capacity as data processor within the meaning of the Data Protection Regulations, and on behalf of the employer in its capacity as “data controller”.
As part of the use of the Fillbit Solution, Fillbit may collect and store information that can securely identify Users, keep the history of their visits to the Website and their use of the Fillbit Solution, and in particular their transactions (payments using the Fillbit tools, refund requests, transmission of supporting documents), in accordance with the expenses policy and authorizations defined by the employer.
In particular, the following may be processed:
- professional contact details and User identification information: first and last name, gender, business email address, telephone number, photograph (with the approval of the person concerned), post or position;
- data required to provide access to the Fillbit Solution: username and password, IP address;
For certain processing operations, Fillbit may use subcontractors, in compliance with its commitments to the data controller and its obligations under the Data Protection Regulations.
Fillbit undertakes to ensure the utmost security and confidentiality of the information, including Personal Data, whose processing is entrusted to it by the data controller.
Fillbit needs to collect this Personal Data to perform the contract with the employer who subscribed to the Fillbit Solution and, consequently, to provide Users with access to the Fillbit Solution in accordance with that contract, but also to comply with its legal obligations (in particular accounting and tax obligations), in compliance with the Data Protection Regulations.
To apply the principle of data minimisation, Fillbit limits its collection and processing to the Personal Data and purposes that are strictly necessary to perform its contractual and legal obligations.
- the contact details of Users are processed to allow for the sending of information relating to the Fillbit Solution, its operation or use, security codes and instructions;
- the User login data guarantee the connection of employees, identify them and provide them with access to the Fillbit Solution, and Fillbit invoice their employer for the Fillbit Solution;
- the identification of the post or position of the Users allows user rights and authorizations to be applied as set out by the employer;
Fillbit retains Personal Data necessary for the use of the Fillbit Solution for as long as You use it and for an additional 24 months from the end of such use, to provide the necessary Personal Data to the data controller and to meet its contractual and legal obligations.
In accordance with the Data Protection Regulations, You have the right to access, limit, erase and delete Personal Data concerning You, as well as the right to object and a right to portability.
You may request to exercise Your rights through Your employer (data controller), but also by writing directly to us at: [email protected]. We will acknowledge receipt of Your request and respond to it within 30 days, which may be renewable. We may require that Your request be accompanied by a photocopy of an identity document, kept only for the time to ensure this verification, and will inform Your employer of the nature of Your request and the actions to be taken.
To know more about Your rights regarding the protection of Personal Data, You may consult the relevant supervisory authority within the jurisdiction in which you reside.
The servers on which Fillbit processes and stores Personal Data are located in the territory of the European Union (Ireland).
Fillbit does not sell or lease Your Personal Data to third parties.
To facilitate the functioning of certain tools associated with the Fillbit Solution, certain Personal Data may be transmitted to partners located outside the European Union. The list of these partners is available upon written request.
Fillbit requires each of its partners to comply with applicable Data Protection Regulations and to provide written contractual guarantees regarding the safety and confidentiality of the processing. Fillbit does not otherwise disclose Your Personal Data to third parties, unless: (1) You (or the holder of Your Account acting on Your behalf) request or authorise disclosure; (2) Fillbit is required to transmit Your Personal Data to an administrative or judicial authority (requisition), or if (3) disclosure is necessary to comply with legal and/or regulatory obligations.
Cookies cannot delete or read information from Your computer or smart phone. However, the placing and recording of cookies can indirectly identify a user since they can detect the pages visited by a user on a site and remember their visit and profile. However, cookies are neither spyware nor viruses.
We use functional and technical cookies, which are essential for the use of the website; in particular, they allow You to access certain pages of our website or, for example, to store Your login details.
Third party cookies may be installed when You visit our website, for example by advertising providers or social networks, to assess the performance of a campaign or to display advertisements for Fillbit on external sites.
You are informed of the existence and installation of cookies via the information banner displayed on the home page and You may at any time consult the list of cookies and exercise Your rights (acceptance or refusal of all or part of the cookies) via that browser banner and the link appearing on each page of our website.
Important: deactivating all or part of the cookies may prevent You from browsing the site or accessing certain content.
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